The Office Document Inspector is an important tool for anyone who shares or sends out Office documents. It helps prevent legal troubles and personal embarrassment. Office documents can have all sorts of hidden information in them; things that you might not intended to send to others. An extreme example is a negotiation. Compare Microsoft 365 (formerly Office 365) plans for individuals, families, and students. Make your life more creative, organized, and secure with powerful productivity apps, cloud storage, and more.
Overview
You may not be aware that your Word, Excel, and PowerPoint files often contain hidden or personal information, such as revisions or comments, that others can access. Depending on the nature of the information, this could place you in an embarrassing or compromising position. It could even potentially put the university at legal risk.
For example, during the discovery phase in a lawsuit, electronic copies of relevant documents could be subpoenaed. Any hidden comments or revisions in these documents could then possibly be used as evidence.
Examples of hidden or personal information that are stored in Office documents include:
- Tracked changes, comments, annotations, and versions, even if not displayed
- Hidden text or data cells
- Presentation notes
- Previously deleted text
- Name of author and person who last modified the file
To protect any sensitive information from accidentally being made public, Information Technology Services recommends that you get into the habit of removing this information before distributing final electronic copies of your documents. There are some simple ways to do this, as described below.
-->The Document Inspector gives users an easy way to examine documents for personal or sensitive information, text phrases, and other document contents. They can use the Document Inspector to remove unwanted information; for example, before distributing a document.
Note
Microsoft does not support the automatic removal of hidden information for signed or protected documents, or for documents that use Information Rights Management (IRM). We recommend that you run the Document Inspector before you sign a document or invoke IRM on a document.
![Inspect Inspect](https://media.gcflearnfree.org/content/5670764eaaa918141448fb06_12_15_2015/inspect_command.png)
As a developer, you can use the Document Inspector framework to extend the built-in modules and integrate your extensions into the standard user interface.
The Document Inspector in Word, Excel, and PowerPoint includes the following enhancements.
Built-in Document Inspector modules
![Install Install](https://www.howtogeek.com/wp-content/uploads/2014/10/img_5453ae936708f.png)
The Document Inspector has modules that help users inspect and fix specific elements of a given document. The Document Inspector includes the following built-in modules.
For all Office documents
- Embedded documents
- OLE objects and packages
- Data models
- Content apps
- Task Pane apps
- Macros and VBA modules
- Legacy macros (XLM and WordBasic)
For Excel documents
- PivotTables and slicers
- PivotCharts
- Cube formulas
- Timelines (cache)
- Custom XML data
- Comments and annotations
- Document properties and personal information
- Headers and footers
- Hidden rows and columns
- Hidden worksheets and names
- Invisible content
- External links and data functions
- Excel surveys
- Custom worksheet properties
For PowerPoint documents
- Comments and annotations
- Document properties and personal information
- Invisible on-slide content
- Off-slide content
- Presentation notes
For Word documents
- Comments, revisions, versions, and annotations
- Document properties and personal information; this includes metadata, SharePoint properties, custom properties, and other content information
- Custom XML data
- Headers, footers, and watermarks
- Invisible content
- Hidden text
Opening the Document Inspector
To open the Document Inspector:
- Choose the File tab, and then choose Info.
- Choose Check for Issues.
- Choose Inspect Document.
Use the Document Inspector dialog box to select the type or types of data to find in the document.
After the modules complete the inspection, the Document Inspector displays the results for each module in a dialog box. If a given module finds data, the dialog box includes a Remove All button that you can click to remove that data. If the module does not find data, the dialog box displays a message to that effect.
If you choose to remove the data for a given module, the dialog box displays descriptive text that indicates whether the operation was successful or not. If the Document Inspector encounters errors during the operation, the module is flagged, displays an error message, and the data for that module does not change.
Support and feedback
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